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Turks and CaicosEvent Planners
Corporate event hosted on Providenciales. Photo by Paradise Photography.
The Turks and Caicos
is a unique choice for hosting a conference or other event. We have
direct flights from many North American and Caribbean cities, including New York, Washington D.C., Boston, Chicago, Toronto, Miami, Dallas, and Philadelphia.
Wedding floral arrangements, created by Flowers by EA.
Providenciales is the only island equipped to host larger conferences. In addition, all international flights arrive here so it’s the logical island choice. For smaller conferences, you can host it on any island, however there’d be the additional
domestic transportation costs from Providenciales to another island. Most
resorts and the primary conference hall location choices are in
Grace Bay on Providenciales.
smaller and less-inhabited islands are spectacular destinations, yet in addition to the transport considerations, they do not feature the facilities and infrastructure suitable for a large gathering.
Many of the Grace Bay resorts feature amenities such as water sports equipment, onsite spas and restaurants, and conference rooms.
Several of the larger resorts on Providenciales, including the
Shore Club and
Beaches Turks and Caicos, feature conference halls, complete audio/video equipment and on-site technicians.
Two other auditoriums are available for rental, Brayton Hall in central Providenciales, and Tropicana Club near Grace Bay. We recommend that you contact your preferred business directly to get the best rates.
If your group size isn’t large, one of the smaller meeting rooms at the Grace Bay resorts can be a good option and provide privacy in a professional setting.
Importation of Materials and Merchandise
The government customs department will have to be contacted for duty waivers and special approvals for temporary imports of demonstration equipment, sample merchandise, and literature and media. The customs department is generally efficient, yet allow for ample time to resolve unusual import issues.
Ocean freight from Florida for a typical shipment may take 2-3 weeks between delivery to the shipper in the United States and clearance and release of the consignment at the port in the Turks and Caicos. It may be possible to have a local freight forwarder hold the shipment until required, or have a
concierge service clear and store the shipment.
There are several
catering businesses on Providenciales, and these firms offer dining solutions for events large and small. Due to the planning and possible necessary imports, for large groups, we advise contacting your chosen caterer well in advance of event dates.
If contacted in advance, local
restaurants are typically willing to accommodate large groups.
There are several luxury villa and villa enclaves with multiple units, which can be ideal for smaller meetings.
Team Building Events
The Turks and Caicos is an ideal destination for outdoor team building exercises and events. There’s an incredible range of
water sports to learn or enjoy,
boat charters, and
beaches where BBQs, parties and dinners can take place.